---
title: "Share a Single File from a Data Room"
lang: en
canonical_url: https://www.peony.ink/docs/getting-started/share-a-single-file
description: "Send a link that opens one document directly, instead of the whole data room — where to create it in Peony and how it relates to the room's own links."
---

Sometimes a counterparty needs one document — a teaser, a signed LOI, the latest model — or one folder, not the whole room. Create a **file link** (or a **folder link**): it opens that file or folder directly, with its own security settings.

## Steps

<Video id="ZNJKZEbPRd4" title="How to share a single file" />

The steps are the same for a file and for a folder. In the screenshots below the item being shared is the folder **IT Due Diligence**.

1. Open the data room and **click the file or folder** you want to share. Its name appears in the breadcrumb at the top, next to the room name. Check it, so you know you're on the file or folder and not the room.

   ![A folder open in the data room with its name, IT Due Diligence, highlighted in the breadcrumb at the top](https://www.peony.ink/docs/share-a-single-file/folder-breadcrumb.png)

2. In the left sidebar, click **Permissions**. The panel is empty until you create a link.

   ![The Permissions panel for the IT Due Diligence folder, empty, with a Create link button at the bottom](https://www.peony.ink/docs/share-a-single-file/permissions-create-link.png)

3. Click **Create link**. The **Create secure link** panel opens. Give the link a **Name** (it starts as *Quick link*) and choose the **Access**: **Link access**, or **Approved email only**. Under **Security**, set it up the same way as a room link: require viewer info, verify email, allow or block list, password, auto-expiry timer, [dynamic watermark](https://www.peony.ink/docs/features/security/dynamic-watermarks), one-click NDA, screenshot protection and additional info. See [Link settings](https://www.peony.ink/docs/getting-started/permissions-and-security-settings#the-security-controls-both-modes).

   ![The Create secure link panel with the link name Quick link, the Link access and Approved email only options, and the Security switches](https://www.peony.ink/docs/share-a-single-file/create-secure-link.png)

4. Scroll down in the panel for more settings that don't fit on the first screen: **Permissions** and **Appearance**.

<img
  src="/docs/share-a-single-file/link-permissions-appearance.png"
  alt="The lower part of the Create secure link panel. Permissions: Allow downloads on, Allow uploads, Show version history, AI chat and Granular permissions off. Appearance: Theme set to System, Display cover image off, Display logo on, Display second logo off, Welcome Message off."
  width={380}
  height={464}
  className="docs-shot-partial"
/>

   - **Permissions:** **Allow downloads**, **Allow uploads**, **Show version history**, **AI chat** and **Granular permissions**. In the screenshot only Allow downloads is on.
   - **Appearance:** **Theme**, **Display cover image**, **Display logo**, **Display second logo** and **Welcome Message**. In the screenshot only Display logo is on.

5. Click **Create & copy link** at the bottom of the panel and send the link.

## Control Each Item in a Folder Link

A folder link can set access item by item. On the **Data Room** plan and above <Plan>Data Room+</Plan>, switch on **Granular permissions** in the panel's **Permissions** section, then click **Edit granular permissions**. Below that tier the switch shows an upgrade badge. A file link doesn't have this control, because it opens one file.

## File Link vs Room Link

|                    | Room link                                           | File link                         |
| ------------------ | --------------------------------------------------- | --------------------------------- |
| Opens              | The whole room, filtered by the group's permissions | One document                      |
| Settings come from | The group in the room's Permissions                 | The file link itself              |
| Best for           | Diligence, multiple documents                       | A single document sent on its own |

A file link **doesn't inherit** the room's group settings. Set the security controls on the file link itself.

## Change an Existing File Link

Open the file, click **Permissions**, and edit the link there — for example to switch downloads on or off. Changes apply to the same link, so there's nothing to re-send.

## See All Your Links

Click **Shared files** under **Shortcuts** in the left navigation. The **Shares** page lists your links to folders, files and web links in one table, on every plan.

## Common Questions

#### Can I send a link to one document instead of the whole room?

Yes. Open the document, click **Permissions** in the left sidebar, then **Create link**. That link opens only this file.

#### Does a file link follow the room's permissions?

No. A file link has its own settings. Set email verification, watermark, download and expiry on the file link itself.

#### Will the file link still work if I upload a new version?

Yes. [Upload a new version](https://www.peony.ink/docs/getting-started/upload-a-new-version) keeps the file and its link.

## Related

- [Share a data room link](https://www.peony.ink/docs/getting-started/share-a-data-room-link)
- [Link settings: email access vs link access](https://www.peony.ink/docs/getting-started/permissions-and-security-settings)
- [Page-level analytics](https://www.peony.ink/docs/features/analytics/page-level-analytics)

---

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