If you're looking up PandaDoc pricing, you're probably in a very specific emotional state: you want to send something to a customer, get it signed, and stop living in "version 19_final_final2.pdf" hell—without accidentally buying a tool that's way bigger (or way more expensive) than you need.

So let's make this simple and honest.

PandaDoc is primarily a proposal + contract workflow tool (templates, variables, approvals, eSign, payments). Pricing is seat-based on paid tiers, with a newer lower-cost tier that can look cheap… until you hit its document limits.

PandaDoc pricing at a glance (as published in 2025)

PandaDoc currently markets four levels:

Plan	Public price	How it's billed	Who it's for	The "gotcha" to notice
Free eSign	$0	Free	Simple signing	Tight limits (recipients + usage)
Launch	$9/month	"Monthly" shown	Very lightweight sending	60 documents/year included, then $3/doc
Starter	$19/seat/month	Per seat	Small teams	Seat-based costs add up
Business	$49/seat/month	Per seat	Teams that need automation + scale	Many key features are Business+
Enterprise	Custom	Sales-led	Larger orgs	You'll pay for advanced admin/security

Notes:

The pricing page also shows an annual savings toggle (so real pricing may differ if you commit annually).
Taxes/fees and add-ons aren't always obvious until checkout or procurement.

What each plan actually means in practice

1) Free eSign: fine for one-off signing, not for real workflows

PandaDoc's Free eSign tier is meant for basic "send → sign → done." The moment you need multiple recipients, controlled routing, or anything resembling a sales workflow, you'll feel the ceiling.

A concrete example of the ceiling: PandaDoc's own help center notes Free eSign users can add up to two recipients per document.

Choose Free eSign if:

You just need legally binding signatures occasionally
You have a single signer (or two) and low complexity
You don't care about scaling sending workflows

Skip it if:

You need multi-stakeholder deals (legal + finance + buyer)
You need repeatable templates + approvals + reporting

2) Launch ($9/mo): deceptively good… until document volume kicks in

Launch is PandaDoc's "entry" plan, and it's the one that can trip people up.

The reason: it includes 60 documents/year, and then charges $3 per additional document.

That structure is totally reasonable if your volume is genuinely low. But many small businesses think they're low-volume—until sales starts moving and suddenly every quote, renewal, order form, and change order counts as "a document."

Choose Launch if:

You are truly low volume (under ~60 docs/year)
You want a cheap way to standardize and send

Be careful if:

You expect growth, or you have multiple reps
You send lots of "small" docs (they still count)

3) Starter ($19/seat/mo): the "small team standard"

Starter is where most small teams land when they outgrow Launch. It's seat-based, so costs scale with headcount.

Choose Starter if:

You have a couple of users and want consistent proposals/contracts
You want core PandaDoc workflow without heavy automation

Watch-outs:

Seat creep is real (sales ops, founders, rev ops, CS…)
If you need automation features, you may end up at Business anyway

4) Business ($49/seat/mo): where the serious features live

Business is PandaDoc's "real workflow" tier. The pricing page lists features here like approvals, advanced workflows, and also items such as bulk send (marked with an asterisk on the pricing page).

One practical detail: PandaDoc's help docs suggest "regular sending" supports up to 50 recipients, and for more than 50 recipients, you use Bulk Send. So if you're doing things like policy rollouts, mass renewals, or high-volume outbound—with per-recipient personalization—Business is typically the tier you'll eye.

Choose Business if:

You need approvals, automation, and scalable sending
You're standardizing a sales org's doc workflow
You want fewer manual steps between "verbal yes" and signature

Watch-outs:

At $49/seat/mo, a 10-seat team becomes a meaningful line item fast
Some advanced admin/security capabilities often sit in Enterprise territory (depending on your needs)

5) Enterprise (custom): admin, security, governance

Enterprise pricing is custom, which usually means procurement, security reviews, and negotiation. It's also where advanced "governance" features tend to show up.

For example, PandaDoc's help center notes Recipient Groups are available on the Enterprise plan. That's a good signal of where they draw the line between "team workflow" and "enterprise controls."

Choose Enterprise if:

You need enterprise-grade controls, segmentation, and governance
You're in a regulated environment or have strict compliance requirements
You need Salesforce-scale admin patterns

The hidden cost model (what people miss)

Here's what usually surprises buyers:

1) Seat-based scaling

Starter and Business are priced per seat. Even if only 3 people "send," many teams end up adding seats for visibility, approvals, shared templates, or management. That's how tools quietly double.

2) The Launch plan's overage pricing

That 60 docs/year limit is the biggest pricing "trap" because it's not a monthly cap—you only notice it after the year starts filling up.

3) Recipient complexity (bulk send and multi-party flows)

If your reality is "lots of recipients," PandaDoc's own guidance points you toward Bulk Send beyond 50 recipients. That often nudges you into higher tiers.

When PandaDoc is a great deal

PandaDoc is a strong buy when you need document creation + repeatability + eSignature workflow as a single system:

Proposals that pull from a content library
Consistent pricing tables / packages
Approval workflows (manager/legal)
Payment collection attached to signing (when relevant)
A "one platform" way to run sales docs

If that's your world, PandaDoc is doing the job it was built to do.

Where PandaDoc can feel limiting (and what to do about it)

PandaDoc is not primarily a secure external document room for high-stakes sharing (fundraising, M&A diligence, board materials). Those workflows often want a different emphasis: access controls, audit-friendly sharing, and clean "what did they view" visibility across a set of documents.

That's where a data-room-style product like Peony tends to fit more naturally—especially if your "document workflow" is really "secure sharing + tracking + control," not "proposal building."

Peony offers transparent pricing at $40/user/month for Business plans, with AI-powered document organization, page-level analytics showing which documents investors review most, and enterprise security with dynamic watermarking and screenshot protection.

A gentle, practical way to decide:

If you're optimizing for templated proposals + approvals + signing workflows, PandaDoc is often the better "main system."
If you're optimizing for secure sharing, controlled access, and visibility across a set of sensitive docs, Peony is usually the cleaner fit.

A simple "pick the right plan" cheat sheet

You only need signatures occasionally → Free eSign (until you hit limits).
You're tiny + truly low volume → Launch (but track your doc count like a hawk).
You're a small sales team standardizing documents → Starter.
You need automation, approvals, and bulk-style workflows → Business.
You need enterprise controls like recipient groups → Enterprise.

Conclusion

PandaDoc pricing starts at $9/month for Launch but can quickly scale with seat-based costs ($19-49/seat/month) and document overages. For teams focused on proposal workflows and eSignature, PandaDoc delivers strong value. For secure document sharing and investor data rooms, Peony offers transparent pricing at $40/user/month with AI-powered organization and page-level analytics.

Need secure document sharing instead of proposal workflows? Try Peony for your data room needs.

FAQ

Does PandaDoc have a free plan?

Yes—PandaDoc markets a Free eSign option.

What is the cheapest paid PandaDoc plan?

Launch is shown at $9/month, but it includes 60 documents/year and then charges $3 per additional document.

How much is PandaDoc for a team?

Starter is $19/seat/month, Business is $49/seat/month, and Enterprise is custom. So a 10-seat Business team is "$49 × 10" per month before any add-ons or negotiated terms.

When do I need PandaDoc Bulk Send?

PandaDoc's help center indicates you can add up to 50 recipients in an active account, and if you need to send to more than 50 recipients, you'd use Bulk Send.

What's a good alternative if my "documents" are really a secure sharing problem?

If the core need is secure external sharing (data-room style) rather than proposal-building, Peony is priced at $40/user/month and is positioned around secure sharing workflows with AI-powered organization, page-level analytics, and enterprise security.

What's the best alternative to PandaDoc for secure document sharing?

Peony offers secure data rooms with AI-powered document organization, page-level analytics, and enterprise security at $40/user/month—comparable to PandaDoc Business but optimized for secure sharing workflows rather than proposal building.

How does Peony pricing compare to PandaDoc for document sharing?

Peony offers transparent pricing at $40/user/month for Business plans, while PandaDoc Business costs $49/seat/month. For secure document sharing, Peony provides page-level analytics, dynamic watermarking, and screenshot protection optimized for data room workflows.

What features does Peony offer that PandaDoc doesn't for secure sharing?

Peony provides page-level analytics showing which documents investors review most, AI-powered organization, identity-bound access, and instant access revocation—features optimized for secure document sharing rather than proposal workflows.

When should I use Peony instead of PandaDoc?

Use Peony when you need secure document sharing for fundraising, M&A diligence, or board materials. Use PandaDoc when you need templated proposals, approval workflows, and eSignature. Peony offers data rooms optimized for controlled access and visibility, while PandaDoc focuses on proposal creation and signing workflows.

How much does Peony cost compared to PandaDoc Enterprise?

Peony offers transparent pricing at $40/user/month for Business plans, while PandaDoc Enterprise requires custom quotes. For secure document sharing, Peony provides enterprise-grade security with page-level analytics and AI-powered organization without the complexity of custom enterprise pricing.

Try Peony for Free

PandaDoc Pricing Review (2025): Plans, Real Costs, and When It's Worth It