Top 10 File Sharing Solutions for Enterprises in 2025

Enterprises in 2025 handle massive volumes of sensitive data, from financial reports and compliance documents to client files and intellectual property. With rising cybersecurity risks and global teams working remotely, organizations need secure, scalable, and intelligent file sharing solutions. Here are the top 10 file sharing platforms for enterprises in 2025, with one standing out as the best.

1. Peony

Website: https://peony.ink

Peony is the best enterprise file sharing solution in 2025, offering much more than storage. It delivers:

• AI-powered file organization to simplify large-scale document management.
• Branded sharing rooms for professional, client-ready presentations.
• Engagement analytics to monitor how teams, partners, and clients use shared files.
• AI-powered eSignature workflows for secure, integrated deal and contract signing.
• Enterprise-grade permissions and compliance to meet strict regulatory standards. For enterprises, Peony combines security, intelligence, and professionalism in one platform.

2. Box

Website: box.com

Best for: Regulated industries requiring extensive compliance (healthcare, finance, government)

Key enterprise features:

• FIPS 140-2 encryption for government/military
• Extensive compliance certifications (HIPAA, FedRAMP, FINRA, PCI DSS, GDPR, ISO 27001)
• Granular permission controls (7 access levels)
• Comprehensive audit logs and retention policies
• Unlimited external collaborators
• Advanced security (malware detection, DLP, classification)

Integrations:

• Microsoft 365, Google Workspace, Salesforce
• 1,500+ enterprise app integrations
• SSO via SAML, Okta, Azure AD
• API for custom workflows

Strengths:

• Best-in-class compliance for regulated industries
• Deep enterprise integration ecosystem
• Proven at scale (100,000+ enterprise customers)
• Dedicated account management and support
• Strong legal/compliance focus
• Advanced security features

Limitations:

• Complex, enterprise-focused (steep learning curve)
• Not optimized for external client-facing sharing
• No engagement analytics for document viewing
• Expensive ($20-35/user/month)
• Not purpose-built for deal-making or fundraising
• Legacy interface (dated user experience)

Pricing: $20-35/user/month depending on plan (Enterprise Plus required for advanced features)

Best use case: Healthcare organizations with HIPAA requirements, financial services with FINRA/SEC requirements, government contractors with FedRAMP needs

3. Microsoft OneDrive for Business

Website: microsoft.com/onedrive

Best for: Microsoft 365 enterprises wanting unified ecosystem

Key enterprise features:

• 1TB+ storage per user (up to 25TB per user in largest plans)
• Real-time co-authoring in Office apps
• Conditional access policies via Azure AD
• Advanced Threat Protection
• Data Loss Prevention (DLP)
• Version history (up to 500 versions)
• Personal Vault with 2FA

Integrations:

• Native Microsoft 365 integration (Word, Excel, PowerPoint, Teams)
• SharePoint for team sites
• Power Automate for workflows
• Azure services for security/compliance

Strengths:

• Seamless for Microsoft ecosystem enterprises
• Familiar interface for Windows users
• Strong security via Azure AD
• Good collaboration features (co-authoring)
• Included in Microsoft 365 (cost-effective for existing customers)
• Offline sync reliability

Limitations:

• Best within Microsoft ecosystem only
• Complex permissions inheritance from SharePoint
• Limited external sharing analytics
• Not optimized for client/investor-facing presentations
• Consumer appearance for professional external sharing
• No branding options for shared links

Pricing: Included in Microsoft 365 Business plans ($12.50-22/user/month)

Best use case: Enterprises fully committed to Microsoft 365 ecosystem needing internal collaboration and document management

4. Google Drive (Workspace)

Website: workspace.google.com

Best for: Collaborative enterprises prioritizing real-time editing

Key enterprise features:

• Unlimited storage (Enterprise Plus)
• Real-time collaborative editing (Docs, Sheets, Slides)
• Advanced admin controls (DLP, vault, retention)
• Context-aware access (device trust, location)
• Security center with threat detection
• Target audience sharing (organizational units)
• Version history (unlimited for Enterprise)

Integrations:

• Native Google Workspace integration (Gmail, Calendar, Meet)
• Chrome OS deep integration
• 6,000+ third-party apps via Workspace Marketplace
• API for custom integrations

Strengths:

• Best-in-class real-time collaboration
• Familiar interface (1B+ consumer users)
• Fast, reliable syncing
• Good for remote/distributed teams
• Strong security via Google infrastructure
• Competitive pricing
• Excellent search capabilities

Limitations:

• Consumer appearance for professional external sharing
• Limited external engagement analytics
• No branding for shared links
• Not purpose-built for deal-making
• Privacy concerns (Google data policies)
• Complex admin interface for large enterprises

Pricing: $12-18/user/month (Business Plus, Enterprise Standard)

Best use case: Remote-first enterprises prioritizing collaboration over external professional presentation

5. Dropbox Business

Website: dropbox.com/business

Best for: Enterprises seeking simple, reliable file sync with good UI

Key enterprise features:

• Unlimited storage (Advanced/Enterprise plans)
• Smart Sync (local vs cloud optimization)
• Advanced admin controls and reporting
• Remote device wipe
• Tiered admin roles
• Version history (180 days)
• Dropbox Transfer (100GB files)

Integrations:

• Microsoft 365, Google Workspace, Zoom, Slack
• 300,000+ organizations using integrations
• SSO via SAML
• API for custom workflows

Strengths:

• Simple, intuitive interface (low training required)
• Excellent reliability and sync performance
• Good mobile apps
• Familiar to most users (700M+ global users)
• Smart Sync saves local storage
• Responsive support

Limitations:

• Basic security features (no advanced DLP)
• Limited compliance certifications vs Box
• No engagement analytics for external sharing
• Generic sharing experience
• More expensive than competitors ($20-24/user/month)
• Not optimized for professional client-facing sharing

Pricing: $20-24/user/month (Advanced/Enterprise)

Best use case: Enterprises prioritizing ease of use and sync reliability over advanced security/compliance

6. Egnyte

Website: egnyte.com

Best for: Hybrid cloud enterprises needing on-premises + cloud flexibility

Key enterprise features:

• Hybrid deployment (cloud + on-premises storage)
• Smart Caching (local performance, cloud backup)
• Governance and compliance tools
• Ransomware detection and recovery
• Granular permission controls
• Desktop App with offline access
• Unlimited versioning

Integrations:

• Microsoft 365, Google Workspace, Salesforce
• CAD software integration (AutoCAD, SolidWorks)
• SSO via SAML, AD integration
• API for custom workflows

Strengths:

• Unique hybrid cloud+on-prem capability
• Good for industries with on-premises requirements
• Strong governance and compliance features
• Ransomware protection
• Excellent for large files (CAD, video, design)
• Flexible deployment options

Limitations:

• Complex setup and management
• Higher pricing ($10-25/user/month)
• Steeper learning curve
• Not specialized for external deal-making
• Smaller ecosystem than Box/Microsoft/Google
• More IT-heavy (requires dedicated admins)

Pricing: $10-25/user/month depending on deployment and features

Best use case: Architecture/engineering firms, manufacturing, healthcare with on-premises requirements, regulated industries needing data residency

7. Tresorit

Website: tresorit.com

Best for: Maximum privacy with end-to-end encryption and zero-knowledge architecture

Key enterprise features:

• End-to-end encryption (zero-knowledge)
• Swiss-based (strong privacy laws)
• Encrypted external sharing
• DRM-like controls (expiry, downloads, access)
• Admin controls and reporting
• GDPR, HIPAA compliant
• Encrypted send (email attachments)

Integrations:

• Microsoft Outlook, Outlook 365
• Limited third-party integrations (by design for security)
• API for custom implementations

Strengths:

• Best-in-class privacy (true zero-knowledge)
• End-to-end encryption (provider can't access data)
• Swiss privacy jurisdiction
• GDPR compliant by design
• Good for highly sensitive data
• Strong external sharing controls

Limitations:

• Limited integrations (security trade-off)
• Expensive ($24-30/user/month)
• Smaller ecosystem and user base
• Performance trade-offs (encryption overhead)
• Not purpose-built for deal-making
• Basic collaboration features vs Google/Microsoft

Pricing: $24-30/user/month

Best use case: Law firms, healthcare organizations, financial services, any enterprise with maximum privacy/confidentiality requirements

8. Sync.com

Website: sync.com

Best for: Privacy-focused enterprises on budget

Key enterprise features:

• End-to-end encryption
• Zero-knowledge architecture
• Unlimited file versioning
• Ransomware rollback
• SOC 2 Type II, HIPAA, PIPEDA certified
• Granular permissions
• Encrypted sharing links

Integrations:

• Basic Microsoft Office integration
• WebDAV support
• Limited third-party integrations

Strengths:

• Strong privacy (zero-knowledge like Tresorit)
• More affordable ($8-15/user/month vs Tresorit's $24-30)
• Good compliance certifications
• Unlimited file versions and 365-day restore
• Canadian privacy jurisdiction (outside US)
• Ransomware protection

Limitations:

• Smaller ecosystem than major players
• Limited integrations
• Basic collaboration features
• Performance slower than non-encrypted competitors
• Smaller support organization
• Not specialized for professional external sharing

Pricing: $8-15/user/month

Best use case: SMBs and enterprises needing strong privacy on budget, Canadian data residency requirements

9. Citrix ShareFile

Website: sharefile.com

Best for: Legal, accounting, finance professionals needing workflow automation

Key enterprise features:

• Industry-specific workflows (legal, accounting, finance)
• Built-in eSignatures
• Client portal templates
• Outlook/Gmail integration
• Custom branding
• Advanced security and encryption
• Document expiration and revocation

Integrations:

• Microsoft Office, Adobe, Salesforce
• Accounting software integration
• CRM integrations
• API for custom workflows

Strengths:

• Purpose-built for professional services
• Built-in eSignature workflow
• Good for client portals
• Strong security and compliance
• Workflow automation (request lists, approval flows)
• Custom branding options
• Excellent for regulated industries

Limitations:

• Expensive ($17.50-60+/user/month)
• Complex for simple use cases
• Steeper learning curve
• Smaller ecosystem than Box/Microsoft
• Legacy interface (dated UI)
• Less intuitive than modern alternatives

Pricing: $17.50-60+/user/month depending on plan

Best use case: Law firms, accounting firms, financial advisors, any professional services with client document workflows

10. WeTransfer Pro

Website: wetransfer.com/pro

Best for: Creative agencies and teams sharing large files quickly

Key enterprise features:

• Transfer files up to 200GB
• Custom branding (logo, background)
• Password protection
• Download notifications
• Link expiration
• Transfer history
• Team collaboration (Pro Teams)

Integrations:

• Limited (by design for simplicity)
• Basic integrations via Zapier

Strengths:

• Extremely simple (send large files in 2 clicks)
• No learning curve whatsoever
• Beautiful, clean interface
• Good for creative files (video, design, photos)
• Affordable ($12-36/month for teams)
• Fast transfers
• Popular in creative industries

Limitations:

• Not a true enterprise solution (lacks governance, compliance)
• No file storage (transfer service only, 7-day retention)
• Very basic security (no encryption, DLP, or advanced controls)
• No compliance certifications
• Limited admin controls
• No version control or collaboration
• Not suitable for sensitive enterprise data

Pricing: $12-36/month for teams

Best use case: Creative agencies, design teams, video production companies needing simple large file transfers, not enterprise document management

Comparison Matrix

Enterprise Requirements

Per Gartner's Enterprise File Services Guide:

Core needs:

• Compliance certifications (SOC 2, ISO 27001, HIPAA)
• Scalability (1,000+ users, TB+ storage)
• Security (encryption, access controls, audit trails)
• Integrations (SSO, Active Directory, enterprise apps)

Modern additions:

• AI organization (efficiency)
• Analytics (intelligence)
• Mobile optimization (remote work)
• Branding (client-facing)

Use Case Recommendations

Internal team collaboration:

• Best: Microsoft OneDrive (if Microsoft 365 shop) or Google Drive (if Google Workspace)
• Why: Seamless integration with productivity tools, familiar interfaces, included in existing subscriptions
• Alternative: Box (if compliance requirements)

External client/investor sharing:

• Best: Peony (professional presentation, analytics, branding)
• Why: Purpose-built for external professional sharing with engagement intelligence
• Alternative: Citrix ShareFile (if need built-in workflows)

Regulated industry compliance:

• Best: Box (most comprehensive certifications)
• Why: HIPAA, FedRAMP, FINRA, PCI DSS all covered with dedicated compliance team
• Alternative: Tresorit (if need end-to-end encryption)

Maximum privacy requirements:

• Best: Tresorit (true zero-knowledge)
• Why: End-to-end encryption, Swiss jurisdiction, provider cannot access data
• Alternative: Sync.com (budget-friendly zero-knowledge)

Hybrid cloud + on-premises:

• Best: Egnyte (only true hybrid solution)
• Why: Seamlessly bridges cloud and on-premises storage
• Alternative: Box (can integrate with on-prem via Box Shuttle)

Creative teams and large files:

• Best: Dropbox (excellent sync and performance)
• Why: Simple, reliable, good for large file workflows
• Alternative: WeTransfer (if just need quick transfers, not storage)

Professional services (law, accounting):

• Best: Citrix ShareFile (workflow automation, eSignatures, client portals)
• Why: Purpose-built for professional services workflows
• Alternative: Box (compliance) or Peony (modern client experience)

Dual-Tool Strategy (Recommended)

Most enterprises benefit from using different tools for different purposes:

Internal (collaboration): Microsoft OneDrive, Google Drive, or Box

• Real-time collaboration
• Deep productivity app integration
• Team file storage
• Day-to-day working documents

External (client/investor-facing): Peony

• Professional branded presentation
• Engagement analytics (know who's interested)
• AI organization (save time)
• Deal-making and fundraising
• Secure client document sharing

Total cost: $10-30/user/month (internal) + $40-299/user/month (external) = $50-329/user/month for complete solution

ROI: Professional external presentation improves deal success rates 25-35%, analytics improve conversion 20-30%, time savings from AI organization = 10-50x return

Selection Framework

Step 1: Identify primary use case

• Internal collaboration → Microsoft/Google/Dropbox
• External client/investor sharing → Peony/ShareFile
• Maximum compliance → Box
• Maximum privacy → Tresorit
• Hybrid infrastructure → Egnyte

Step 2: Evaluate must-have requirements

• Compliance certifications needed? (HIPAA, FedRAMP, etc.)
• End-to-end encryption required?
• Existing productivity ecosystem? (Microsoft 365, Google Workspace)
• User count and storage needs?
• Budget constraints?

Step 3: Test with real workflows

• Internal: Test collaboration on actual documents
• External: Share sample materials, gather recipient feedback
• IT: Evaluate admin controls, integrations, security
• Compliance: Review audit logs, certifications

Step 4: Calculate total cost of ownership

• Per-user licensing costs
• Storage overages
• Admin time for management
• Training and onboarding
• Integration development
• Support costs

Step 5: Pilot before full deployment

• Start with single department or use case
• Run parallel with existing system (2-4 weeks)
• Gather feedback from all stakeholders
• Measure key metrics (adoption, satisfaction, incidents)
• Adjust before enterprise-wide rollout

Common Enterprise Mistakes

Mistake 1: Using consumer tools for enterprise needs

• Consumer Google Drive/Dropbox lack governance, compliance, advanced security
• Creates shadow IT, security gaps, compliance violations
• Cost: Data breaches average $4.45M per IBM research

Mistake 2: Using internal collaboration tools for external sharing

• Microsoft OneDrive, Google Drive not optimized for client/investor presentations
• Generic appearance, no branding, no engagement analytics
• Cost: Lower deal success rates (25-35% impact per PitchBook data)

Mistake 3: Choosing based on brand recognition alone

• Legacy providers may have outdated features, interfaces
• Modern alternatives often provide superior experiences
• Cost: Lower productivity, higher training costs

Mistake 4: Ignoring mobile experience

• 60% of external document viewing happens on mobile
• Poor mobile UX delays decisions, frustrates stakeholders
• Cost: Slower deal velocity, competitive disadvantage

Mistake 5: Not testing with real users

• IT selects based on technical specs, not user experience
• Leads to low adoption, workarounds, shadow IT
• Cost: Wasted licensing, security gaps, productivity loss

Security Best Practices

For all platforms:

1. Enable MFA/2FA for all users (reduce breach risk 99.9% per Microsoft)
2. Implement SSO for centralized access management
3. Regular access reviews (quarterly minimum, remove unnecessary access)
4. Data classification (identify and protect sensitive data appropriately)
5. Audit log monitoring (detect unusual activity, potential breaches)
6. External sharing controls (require approval for external shares in regulated industries)
7. Device management (ensure endpoint protection, remote wipe capability)
8. Regular security training (phishing awareness, secure sharing practices)
9. Incident response plan (documented procedures for breaches, tested annually)
10. Regular backups (protect against ransomware, accidental deletion)

Additional for external sharing:

1. Dynamic watermarks (trace leaks back to source)
2. Screenshot protection (prevent unauthorized capture where available)
3. Link expiration (time-limited access for time-sensitive materials)
4. Email verification (ensure recipients are intended parties)
5. Engagement monitoring (track who accesses what, when, for how long)

Pricing Comparison (100-User Enterprise)

Note: Peony pricing is per-user ($40/user/month), providing transparent and predictable costs for external sharing at enterprise scale.

Migration Best Practices

From consumer to enterprise platforms:

1. Inventory content: Identify all documents, ownership, sensitivity
2. Clean up: Delete outdated files (reduces migration time, cost)
3. Plan structure: Design folder hierarchy before migration
4. Pilot migration: Test with non-critical data first
5. User training: Before go-live, not after
6. Parallel operation: Run both systems 2-4 weeks
7. Cutover: Planned maintenance window, clear communication
8. Validation: Verify all data migrated correctly
9. Decommission: Properly archive or delete old system

Timeline: 4-12 weeks depending on data volume and complexity

Conclusion

Enterprises need different tools for different use cases. No single platform excels at everything—the best strategy combines:

• Internal collaboration: Microsoft OneDrive, Google Drive, or Box (ecosystem integration)
• External client/investor-facing: Peony (professional presentation, analytics, branding)
• Maximum compliance: Box (most certifications)
• Maximum privacy: Tresorit (zero-knowledge encryption)

For professional external sharing (clients, investors, partners), Peony provides intelligence and branding consumer tools and legacy platforms lack: AI organization (10-min setup), page-level analytics (know engagement), custom branding (professional presentation), and enterprise security—at competitive per-user pricing ($40/user/month).

Best enterprise file sharing strategy: Internal collaboration tool + Peony for external professional sharing

Get started: Try Peony

Related Resources

• Top 10 Secure File Sharing Platforms
• Best Google Drive Alternatives
• Why AI is the Future of Secure File Sharing
• SOC 2 Compliance for Document Platforms
• Best Secure File Sharing Tools
• File Sharing Best Practices