Board communications are a governance risk
Directors scattered across time zones, board packs sent as email attachments, and no way to confirm who actually read the materials before a vote. One forwarded email can become a breach.
Confidentiality leaks
Board packs emailed as PDFs get forwarded, screenshot, or saved to personal devices. Sensitive M&A discussions and compensation data end up in the wrong hands.
No read confirmation
You send the board pack a week before the meeting, but have no idea which directors actually reviewed it. Unprepared directors slow down decision-making.
Time zone chaos
Directors spread across continents need secure, asynchronous access to materials. Chasing people with email follow-ups wastes the corporate secretary's time.
Governance gaps
Written resolutions and consent actions live in scattered email threads. When auditors or regulators ask for proof of board process, you scramble.
A board portal built for modern governance
Peony gives your board enterprise-grade security, page-level engagement tracking, and automatic access controls — without the six-figure price tag of legacy board portals.
One link per director. Full control over every page.
Upload your board pack once and share personalized, secure links with each director. Block screenshots, stamp every page with dynamic watermarks, and require NDA signatures before anyone opens sensitive materials.
Screenshot protection
Prevent directors or anyone with link access from capturing screenshots of confidential board materials — M&A term sheets, executive compensation, and strategic plans stay protected.
Dynamic watermarks
Every page stamped with the viewer's identity and timestamp. If a board document surfaces outside the boardroom, you trace it back instantly.
NDA-gated access
Require directors, advisors, or observers to sign a confidentiality agreement before viewing board materials. Built-in e-signatures make it seamless.
Know exactly who read what before every meeting
Page-by-page analytics show which directors reviewed which sections of the board pack, how long they spent, and what they skipped. Stop guessing whether your board is prepared.
Page-by-page tracking
See which pages of the financial report or strategic plan each director spent time on. Identify sections that need more discussion at the meeting.
Two-factor authentication
Verify director identity with 2FA before granting access to board materials. Ensure that only the intended recipient opens sensitive documents.
Auto-expire after meetings
Set links to expire automatically after the board meeting date. No stale board packs floating around on personal devices or in old email threads.
Complete audit trails for every board action
Every view, download, and signature is logged with timestamps and device details. When auditors or regulators need proof of board process, export a full compliance report in seconds.
Timestamped audit logs
Exportable logs with timestamps, IP addresses, and device details for every interaction. Demonstrate proper board governance to auditors and regulators.
Revoke access instantly
When a director steps down or a board observer's term ends, revoke access to all board materials with one click. No documents to recall.
E-signatures for resolutions
Collect signatures on written resolutions and consent actions without chasing directors over email. Track who signed and who still needs to.
Get new directors up to speed in hours, not weeks
Share bylaws, past meeting minutes, committee charters, and strategic plans in a single secure data room. AI-powered search lets new directors find answers across all board documents instantly.
Chat with board documents
New directors can ask questions across bylaws, past minutes, and committee reports. AI retrieves answers with exact source references — no manual searching.
Natural language search
Search the board data room in plain English. Find specific resolutions, policy decisions, or financial data without remembering file names or dates.
Organized board library
Structure your data room by committee, fiscal year, or topic. Add custom branding so directors see your company's identity the moment they log in.
"Been using Peony for a few weeks now — it's a standout for the gated file sharing and data room functions. Intuitive, secure, beautifully designed, and an actually working AI, all while being very well priced versus competitors. Highly recommend giving it a try."
Michael Hui
Managing Director, Piton Partners
Panos Moutafis
Founder & CEO, Zenus
"Every now and then, you come across a product that has a massive positive impact on your business. Peony is one such product."
Frequently asked questions
What is a board portal and why do companies need one?
A board portal is a secure platform for distributing board packages, tracking director engagement, and maintaining governance audit trails. Companies need one because emailing board packs as PDF attachments creates confidentiality risks — documents get forwarded, screenshotted, or saved to personal devices. Peony replaces six-figure legacy board portals with screenshot protection, dynamic watermarks, and page-level read tracking at a fraction of the cost.
How does Peony keep board materials confidential?
Peony includes screenshot protection, dynamic watermarks stamped with the viewer's identity and timestamp, NDA gating, two-factor authentication, password protection, and automatic link expiration. All board materials are secured with AES-256 encryption at rest and TLS 1.3 in transit, on SOC 2 Type II compliant infrastructure. If a board document surfaces outside the boardroom, watermarks trace it back to the source. Unlike legacy portals like Diligent and Nasdaq Boardvantage that charge six figures, Peony includes all security features on every plan.
Can I track which directors reviewed the board pack before a meeting?
Yes. Peony provides page-by-page analytics showing which directors reviewed which sections of the board pack, how long they spent on each page, and what they skipped. Corporate secretaries can confirm director preparedness before every meeting and identify sections that may need more discussion — something email-based distribution can never provide.
How does Peony handle director onboarding?
New directors can access bylaws, past meeting minutes, committee charters, and strategic plans in a single secure data room. Peony's auto-indexing automatically classifies uploaded documents and applies OCR to scanned board minutes, making even legacy materials fully searchable. Peony's AI-powered document chat lets new directors ask questions across all board documents and get instant answers with exact source references — reducing onboarding from weeks to hours without burdening existing board members.
Can directors sign board resolutions in Peony?
Yes. Peony includes built-in e-signatures for collecting signatures on written resolutions and consent actions directly within the platform. Track who has signed and who still needs to, with full audit trails for compliance. No need to chase directors over email or switch to a separate tool like DocuSign.
How much does Peony cost compared to legacy board portals?
Legacy board portals like Diligent and Nasdaq Boardvantage cost six figures annually with multi-month implementation timelines. Peony offers a free plan ($0) with 2 GB of storage, with Pro at $20/admin/month (200 GB) and Business at $40/admin/month (1 TB). There are no per-viewer, per-page, or per-link limits, so adding new directors or observers never triggers surprise charges. Setup takes under 5 minutes with no sales call or IT department required — the same enterprise-grade security at a fraction of legacy pricing.
What happens to board materials after a director steps down?
Peony lets you revoke access to all board materials with one click when a director steps down or a board observer's term ends. You can also set links to expire automatically after a board meeting date so no stale board packs remain accessible on personal devices or in old email threads — a level of control that email-based distribution cannot offer.
Does Peony support boards with directors in multiple time zones?
Yes. Peony provides secure, asynchronous access to board materials from any device so directors across time zones can review materials on their own schedule. Page-level analytics confirm who reviewed what and when, eliminating the need for follow-up emails. Peony's AI-powered Q&A is available around the clock so directors can get answers without waiting for the corporate secretary.