Construction document sharing is broken
Between bid packages, blueprints, and change orders, construction teams juggle sensitive documents across email, Dropbox, and shared drives. One forwarded bid can cost you a project.
Bid leaks via email
Bid documents shared via email get forwarded to competitors. Proprietary estimates, pricing breakdowns, and project strategies end up in the wrong hands.
Version chaos
Blueprint and spec revisions create version confusion across subcontractors. Teams build from outdated shop drawings and miss critical addenda.
Scattered change orders
Change orders and RFIs scattered across email threads with no audit trail. Disputes arise when nobody can prove who approved what and when.
Multi-trade access control
Multi-trade projects need controlled access per subcontractor. Electrical subs should not see mechanical pricing, and managing permissions manually is error-prone.
Built for how construction teams actually work
Peony gives you enterprise-grade security, AI-powered document search, and complete audit trails — all at a fraction of legacy VDR pricing.
Watermarks, screenshot protection, and NDA gates for every bid
Your proprietary estimates and bid strategies deserve more than a password. Peony blocks screenshots, stamps every page with dynamic watermarks, and requires NDA signatures before anyone can view bid packages.
Screenshot protection
Block screen captures of bid pricing, cost estimates, and proprietary project strategies. Prevent competitors from copying your bid approach.
Dynamic watermarks
Every page of your bid packages, AIA contracts, and shop drawings stamped with the viewer's identity. If a document leaks, you know exactly who shared it.
NDA-gated access
Require bid reviewers, subcontractors, and partners to sign an NDA before viewing sensitive bid documents or proprietary estimates. Fully integrated e-signatures included.
Separate access per trade with full audit trails
Give each subcontractor access only to their relevant specs, submittals, and shop drawings. Track page-by-page who reviewed what, and auto-expire access when the project wraps up.
Per-trade access control
Give electrical subs access to electrical specs only, HVAC teams to mechanical drawings only. Each trade sees only what they need — no cross-contamination of pricing or scope.
Page-by-page tracking
See which pages of your specs, submittals, and punch lists each subcontractor reviewed. Know who read the latest addendum and who missed it.
Auto-expire access
Set expiration dates on document links so subcontractor access automatically revokes after project completion. No manual cleanup, no lingering permissions.
Search across specs, RFIs, and change orders instantly
Stop digging through folders of PDFs. Ask questions across your entire project document library and get instant, sourced answers from specs, submittals, RFIs, change orders, and inspection reports.
Chat with project files
Ask questions across AIA contracts, submittals, shop drawings, and lien waivers. AI retrieves answers with exact source references from your project documents.
Natural language search
Search your data room in plain English. Find specific submittals, inspection reports, or as-built drawing revisions without remembering file names or folder structures.
RFI and change order lookup
Instantly find the status of any RFI, trace change order approvals, or pull up punch list items by trade. AI searches your full project history 24/7.
"Not often I make recommendations, but I started using Peony to share presentations etc with external people. It works so well & makes us look really organized. We looked at DocSend etc. but the cost & clunkiness just put us off."
Anthony Gale
Founder & CEO, PromoLens
Panos Moutafis
Founder & CEO, Zenus
"Every now and then, you come across a product that has a massive positive impact on your business. Peony is one such product."
Frequently asked questions
What documents do construction teams store in a data room?
Construction data rooms typically hold bid packages, AIA contracts, submittals, shop drawings, RFIs, change orders, punch lists, lien waivers, and inspection reports. Peony organizes these by project and trade with auto-indexing that automatically classifies uploaded files, applies OCR to scanned documents, and builds a full-text search index — so you can locate any document across your entire project history in seconds.
How does a data room protect bid documents from competitors?
Peony blocks screenshots of bid pricing and cost estimates, stamps every page with dynamic watermarks tied to the viewer's identity, and requires NDA signatures before anyone can access bid packages. Unlike legacy VDRs like Firmex, Peony provides this protection with a 5-minute setup at a fraction of the cost.
Can subcontractors access only their relevant trade documents?
Yes. Peony supports granular per-trade access control so electrical subs only see electrical specs, HVAC teams only access mechanical drawings, and no subcontractor can view another trade's pricing or scope. Page-level analytics track which documents each sub reviewed.
How do you track who reviewed the latest addendum or change order?
Peony provides page-by-page analytics for every document in your data room. You can see exactly which subcontractors opened the latest addendum, how long they spent on each page, and whether they missed critical updates. This eliminates disputes about who was informed of changes.
Does a construction data room replace project management software?
A data room complements project management tools by providing secure, controlled document sharing with external parties like subcontractors, owners, and inspectors. Peony focuses on document security with screenshot protection, watermarks, and audit trails rather than scheduling or task management.
How much does a construction data room cost?
Peony offers a free plan ($0) with 2 GB of storage, Pro is $20 per admin per month with 200 GB, and Business is $40 per admin per month with 1 TB. Peony imposes no per-viewer, per-page, or per-link limits, so costs stay predictable regardless of how many subcontractors access your data room. Unlike Ideals or Firmex, which charge hundreds per month for basic document security, Peony includes AI-powered Q&A, screenshot protection, and dynamic watermarks on every plan.
Can you automatically revoke subcontractor access after project completion?
Yes. Peony supports link expiry dates so you can set subcontractor access to automatically revoke when a project wraps up or a phase ends. No manual cleanup required. You can also instantly revoke access to any document or folder at any time.
How does AI help with construction document management?
Peony's AI-powered document chat lets you ask natural language questions across your entire project library, including specs, RFIs, change orders, and submittals. Peony's Smart Q&A also supports a structured 4-step workflow where subcontractors submit questions, AI drafts answers from your project docs, your team reviews, and approved responses are published. Instead of digging through folders, you can instantly find specific clause references, trace change order approvals, or pull up punch list items by trade.