Hire faster with a secure recruiting data room.
The data room purpose-built for talent acquisition, HR, and executive search. Send offer letters as tracked links, e-sign onboarding paperwork, and collect candidate documents securely — instead of scattering sensitive PII across email.Set up your onboarding portal in under 5 minutes.
No credit card required
Hiring paperwork is leaking everywhere
Between offer letters lost in inboxes, candidate IDs emailed in the clear, and onboarding packets you can never confirm were read, recruiting teams risk a PII breach with every send. Email and Dropbox were never built for confidential candidate data.
Candidate PII exposed
Resumes, government IDs, and background-check results get emailed back and forth, then sit forever in inboxes — a GDPR and CCPA liability waiting to happen.
No idea if they read it
You send an offer letter as a PDF attachment and hear nothing. Did the candidate open it? Are they still deciding? Without tracking, your follow-up timing is a guess.
Confidential comp leaks
Compensation bands and equity details shared with finalist candidates get screenshotted and forwarded. There is no NDA gate and no way to trace where they went.
Onboarding with no audit trail
IP assignment agreements and handbooks go out by email with no proof a new hire ever opened — let alone acknowledged — them. Compliance has nothing to point to.
Built for how recruiting teams actually hire
Peony gives you tracked offer letters, a branded onboarding portal, secure candidate-document collection, and the watermarking and NDA gating executive search firms rely on — all at a fraction of legacy VDR pricing.
Send offer letters as tracked links and e-sign in one place
Share every offer letter as a tracked link and see the moment a candidate opens it, which pages they read, and how long they spent on compensation. It's the same engagement tracking sales teams use for proposals, applied to hiring. Real-time open alerts let you follow up at the right moment, and unlimited e-signatures let the candidate sign the offer inside the same secure link — no separate e-signature subscription.
Tracked offer-letter links
Share each offer as a personalized link and get a real-time alert the moment the candidate opens it — so you follow up while the decision is fresh, not after they have gone cold.
Unlimited e-signatures
Candidates sign offer letters, IP assignment agreements, and onboarding forms directly in the browser. Unlimited e-signatures are included on the Business plan.
Page-level analytics
See exactly which sections each candidate reviewed and where they hesitated. Advanced analytics and dropoff reports help your recruiters prioritize who to call next.
A branded onboarding portal with a full acknowledgement trail
Give every new hire a single secure portal for their handbook, IP assignment agreement, benefits, and equity documents — carrying your logo and background. An audit trail records exactly what each new hire opened and acknowledged, and personalized links keep every onboarding experience individual.
Custom logo & background
Every onboarding portal carries your company logo and background, so a new hire's first impression of your brand is polished from day one — included on the Business plan.
Acknowledgement audit trail
Know exactly what each new hire opened and acknowledged. The audit trail gives HR and compliance defensible proof that the handbook and IP agreement were reviewed.
Personalized links
Send each new hire a unique tracked link from the same onboarding packet. Track individual progress without duplicating files or rebuilding the room.
Custom domain & access
On the Data Room plan, serve onboarding from your own domain with granular per-file permissions — so each hire sees only the documents meant for their role.
Watermark every dossier and gate the comp behind an NDA
Executive search firms share confidential candidate dossiers, comp bands, and equity details where every page matters. Peony stamps each page with dynamic watermarking carrying the recipient's identity, gates the shortlist behind an Advanced NDA with a countersigned PDF, and shows you which clients actually reviewed the slate.
Dynamic watermarking
Every page of a candidate dossier or client brief is stamped with the recipient's identity and timestamp. If a shortlist leaks, you trace it instantly. Available on the Data Room plan.
Advanced NDA gating
Require a true digital signature before comp bands or equity details render. The Data Room plan delivers a countersigned PDF to both parties with a full audit trail.
Screenshot protection
Block screen captures of confidential financials and candidate profiles. Download prevention and screenshot protection ship on the Business plan; Screenshield is on the Data Room plan.
Engagement analytics
See which clients actually reviewed your shortlist and which candidate profiles they spent time on — so you know exactly where each search stands.
Collect IDs, certifications, and references without email
Stop asking candidates to email sensitive documents. Collect IDs, certifications, and references in one access-controlled data room with email authentication, an allow/block visitor list, and a full audit trail — the GDPR- and CCPA-safe alternative to scattered inboxes and shared Dropbox folders.
Email authentication
Verify each candidate's email before they access their portal, and use an allow/block visitor list to control exactly who can upload or view documents.
AI document Q&A
Ask questions across a candidate's submitted documents in plain English. AI document Q&A is included on the Business plan, with 5x usage on the Data Room plan.
Full audit trail
Every upload and view of candidate PII — resumes, IDs, and background-check results — is logged on SOC 2-aligned infrastructure for defensible compliance.
Business → Data Room: the right plan for your team
Most recruiting and HR teams run on Business. Executive search firms and teams sharing confidential comp, equity, or many parallel searches step up to Data Room.
Business
$30/admin/mo
Most recruiting & HR teams
- Tracked offer letters with page-level analytics
- Branded onboarding portal — custom logo & background
- Unlimited e-signatures for offers & onboarding
- Email authentication & allow/block visitor list
- Simple NDA, screenshot protection & download prevention
- AI document Q&A and advanced analytics
Data Room
$52/admin/mo
Executive search & confidential hiring
- Everything in Business, plus:
- Dynamic watermarking on every dossier page
- Advanced NDA — countersigned PDF & audit trail
- Custom domain & branding
- Granular per-file permissions & Screenshield
- Unlimited data rooms for parallel searches
“Every now and then, you come across a product that has a massive positive impact on your business. Peony is one such product.”
Panos Moutafis
Founder & CEO, Zenus
Robi Lin
Founder & CEO, Sepal AI (YC S24)
Peony is easily the best form factor for sharing client-facing material. It lets us stand out by embedding custom booking and website links into secure deck shares — DocSend and PDFs require 3 extra clicks to book a meeting.
Frequently asked questions
What is a recruiting data room and how do talent acquisition teams use it?
A recruiting data room is a secure portal where talent acquisition and HR teams share offer letters, collect candidate documents, and run new-hire onboarding instead of trading sensitive files over email. Peony provides a purpose-built recruiting data room deployable in under 5 minutes. The Business plan ($30/admin/month) covers most hiring teams with tracked offer-letter links, page-level analytics, unlimited e-signatures, AI document Q&A, screenshot protection, and a custom logo and background. Executive search firms and teams sharing confidential comp or equity step up to the Data Room plan ($52/admin/month) for dynamic watermarking, Advanced NDA with a countersigned PDF, custom domain and branding, and unlimited data rooms. Peony serves 5,900+ teams and has secured $19.6B+ in client assets since 2021.
How do I send an offer letter as a tracked link and know when a candidate opens it?
Peony turns every offer letter into a tracked link with page-level analytics, so you see the exact moment a candidate opens it, which pages they read, and how long they spent on the compensation section. Real-time open notifications let you follow up at the right moment instead of guessing. Tracked offer-letter sharing is included on the Business plan ($30/admin/month), alongside unlimited e-signatures so the candidate can sign the offer directly inside the same Peony link — no separate DocuSign subscription required.
Can candidates e-sign offer letters and onboarding paperwork inside Peony?
Yes. Peony includes unlimited e-signatures on the Business plan ($30/admin/month), so candidates and new hires can sign offer letters, IP assignment agreements, employee handbooks, and benefits acknowledgements directly in the browser. For agreements that need a true digital signature with a countersigned PDF delivered to both parties, a full audit trail, and custom templates, the Data Room plan ($52/admin/month) adds Advanced NDA and signed-document workflows. Unlike legacy tools that charge per signature, Peony keeps e-signatures unlimited on every paid plan.
How do I build a secure employee onboarding portal for new-hire paperwork?
Peony lets HR teams spin up a branded onboarding portal in under 5 minutes — upload the employee handbook, IP assignment agreement, benefits guide, and equity documents into a single secure data room, then send each new hire a personalized link. The Business plan ($30/admin/month) adds your custom logo and background plus advanced analytics and an audit trail showing exactly what each new hire opened and acknowledged. For a custom domain like onboarding.yourcompany.com and per-file permissions, the Data Room plan ($52/admin/month) adds custom domain and branding and granular per-file access.
How do I securely collect candidate documents like IDs, certifications, and references?
Instead of asking candidates to email IDs, certifications, and reference letters — where sensitive PII ends up scattered across inboxes — Peony lets you collect candidate documents in a single access-controlled data room with a full audit trail. Email authentication and an allow/block visitor list on the Business plan ($30/admin/month) ensure only verified candidates can access their portal, and every upload and view is logged. This handles GDPR- and CCPA-sensitive candidate data far more safely than email or a shared Dropbox folder.
How does an executive search firm share confidential candidate dossiers securely?
Executive search and retained search firms use Peony to share confidential candidate dossiers and client briefs while keeping control of who sees what. The Data Room plan ($52/admin/month) stamps every page with dynamic watermarking carrying the recipient's identity, gates the shortlist behind an Advanced NDA with a countersigned PDF, and serves the room from your firm's custom domain. Page-level analytics show which clients actually reviewed the shortlist, and unlimited data rooms let you run many parallel searches without commingling candidates. Granular per-file permissions ensure a client sees only their own slate.
How do recruiting agencies and RPO teams share candidate shortlists with hiring managers?
Recruiting agencies and RPO teams use Peony to share candidate shortlists with hiring-manager clients through branded links with engagement analytics. On the Business plan ($30/admin/month), each shortlist link carries your agency's logo and background, and page-level analytics reveal which candidate profiles the hiring manager opened and how long they spent — so your recruiters know who to push and when to follow up. Personalized links let you send a unique tracked link to each hiring manager without duplicating files.
Can I NDA-gate confidential compensation bands and equity details shared with finalist candidates?
Yes. When you share comp bands, equity grants, or board-level strategy with finalist executive candidates, Peony can require an NDA before anything renders. The Business plan ($30/admin/month) includes Simple NDA (acknowledge-only) gating, while the Data Room plan ($52/admin/month) adds Advanced NDA with a true digital signature, a countersigned PDF delivered to both parties, and a full audit trail — the right level of protection for confidential financials shared during executive hiring.
Is Peony secure enough for candidate PII and background-check results?
Yes. Peony handles candidate PII — resumes, IDs, and background-check results — with access controls, dynamic watermarking, and a complete audit trail, all on SOC 2-aligned infrastructure with AES-256 encryption at rest and TLS in transit. Peony is built for GDPR- and CCPA-sensitive candidate data, which is exactly why HR teams move off email and Dropbox. Download prevention and screenshot protection ship on the Business plan ($30/admin/month); dynamic watermarking and Screenshield are on the Data Room plan ($52/admin/month).
How much does a recruiting and onboarding data room cost on Peony?
Peony offers a free plan ($0). Most recruiting and HR teams run on the Business plan at $30/admin/month (annual) for tracked offer letters, onboarding portals, advanced analytics, unlimited e-signatures, and a custom logo and background. Executive search firms and teams sharing confidential comp or equity choose the Data Room plan at $52/admin/month (annual) for dynamic watermarking, Advanced NDA, custom domain and branding, granular permissions, and unlimited data rooms. Pricing is per admin — viewers are always free and unlimited — so costs stay predictable no matter how many candidates and new hires you onboard. Legacy VDRs like Datasite and Intralinks charge thousands per month for comparable security.