Data room cost calculator
Estimate your cost on Peony and 21 other data room vendors. Published prices verified August 27, 2026.
Peony · Data Room
$1,248
- Effective monthly
- $104
- Billed
- Annually · 12 mo
- Admins
- 2
| Vendor | Total | Per month | vs Peony |
|---|---|---|---|
| Published pricing | |||
| Dillien · Flat ratePer data room · no user or storage fees | $8,352€7,200 list | $696 | 6.7×+$7,104 |
| FirmRoom · 5 GBUnlimited users, month-to-month | $8,340 | $695 | 6.7×+$7,092 |
| Virtual Vaults · BasicTier set by sell-side users (≤3), not GB · 40% commitment discount | $6,292€5,424 list | $524 | 5×+$5,044 |
| CapLinked · Team5 GB · 2 admins · unlimited guests | $4,788 | $399 | 3.8×+$3,540 |
| Digify · TeamAnnual rate — monthly billing runs 25–36% higher | $4,200 | $350 | 3.4×+$2,952 |
| SecureDocs · Annual planFlat fee · unlimited users | $3,000 | $250 | 2.4×+$1,752 |
| DocSend · Advanced Data RoomsAnnual rate · 3 seats included | $2,160 | $180 | 1.7×+$912 |
| Papermark · Data RoomsAnnual rate · 3 members, unlimited rooms | $1,378€1,188 list | $115 | 1.1×+$130 |
| DroomsBeyond Business — extrapolated from Drooms' published per-GB rates (annual basis) | $12,458 – $20,602estimated | $1,038 – $1,717 | 10 – 17×estimated |
| FordataBusiness is quoted — floor is Fordata's own LITE tier; no published ceiling | from $3,828estimated | from $319 | 3.1×+estimated |
| Quote only — estimatedthese vendors publish no pricing; ranges are built from independent research, not quotes | |||
| Ideals Quote only$500–2,000/mo small, up to $20K+/mo for large M&AEstimate from third-party pricing reports and buyer-reported quotes; not a published price | $18,000 – $60,000estimated | $1,500 – $5,000 | 14 – 48×+$16,752 – +$58,752 |
| SmartRoom Quote onlyJapan-channel rate of $1/MB/mo with a 500 MB minimum (~$500/mo entry); global pricing unpublishedBased on estimates on dataroom-providers.org (Japan distribution channel) | $6,000 – $60,000estimated | $500 – $5,000 | 4.8 – 48×+$4,752 – +$58,752 |
| Datasite Quote only$0.40–1.00 per page uploaded (~$0.60 typical)Estimate from third-party pricing reports and buyer-reported quotes; not a published price | $20,000 – $50,000one-off, per page · estimated | — | 16 – 40×+$18,752 – +$48,752 |
| Firmex Part of DatasiteAcquired by Datasite in 2021, no longer sold separately — reported entry tiers were $399–995/moEstimate from third-party pricing reports; not a published price | $5,388 – $12,540estimated | $449 – $1,045 | 4.3 – 10×+$4,140 – +$11,292 |
| Diligent Quote onlyVendr reports Diligent contracts at $5.5K–48K/yr (median $25,336) — company-wide, not data-room-specificBased on company-level contract data on Vendr (Feb 2026) | $5,500 – $48,323estimated | $458 – $4,027 | 4.4 – 39×+$4,252 – +$47,075 |
| Intralinks Quote only$0.40–0.85 per page, ~$10K/yr minimumEstimate from third-party pricing reports and buyer-reported quotes; not a published price | $20,000 – $42,500one-off, per page · estimated | — | 16 – 34×+$18,752 – +$41,252 |
| Imprima Quote only€250/mo introductory package (1 VDR, 500 MB, unlimited users); overage €0.50/MBBased on estimates on dataroom-providers.org — official pricing is contact-only | $3,480 – $34,800estimated | $290 – $2,900 | 2.8 – 28×+$2,232 – +$33,552 |
| Ansarada Quote onlyLast published: $244–479/mo entry, $8,579/mo at 20 GBBased on Ansarada's own historical published prices | $2,928 – $30,048estimated | $244 – $2,504 | 2.3 – 24×+$1,680 – +$28,800 |
| DFIN Venue Quote only~$1,500+/mo, plus $2–5K one-time trainingEstimate from third-party pricing reports; not a published price | $20,000 – $28,400estimated | $1,667 – $2,367 | 16 – 23×+$18,752 – +$27,152 |
| EthosData Quote onlyCapterra lists Basic at $199/mo (500 MB, 2 admins); official pricing is now quote-only under IdealsBased on the Capterra listing; upper bound follows Ideals' small-project estimates | $2,388 – $24,000estimated | $199 – $2,000 | 1.9 – 19×+$1,140 – +$22,752 |
| ShareVault Quote onlyExpress ~$199/mo; third-party estimates put Business tiers near $1,499/moBased on estimates on Capterra and ITQlick | $2,388 – $17,988estimated | $199 – $1,499 | 1.9 – 14×+$1,140 – +$16,740 |
| Brainloop Quote only€800/mo (4 GB, up to 50 users) plus €700 setup, 3-month minimum; a stale Capterra entry says $500/user/moBased on estimates on datarooms-rating.org; Capterra carries a conflicting per-user figure | $11,948 – $12,000estimated | $996 – $1,000 | 9.6 – 9.6×+$10,700 – +$10,752 |
What the Data Room plan includes
$52/admin/month billed annually ($75 monthly) — as published on peony.ink/pricing. Switch the plan selector above to compare plans.
Nothing is metered
- Unlimited data rooms, documents, and storage
- No file-size cap, unlimited free viewers
- No per-page, per-room, or overage fees
Deal workflow
- Q&A, auto-indexing, migration assistance
- Granular per-file permissions with full audit trail
- Custom access questions and welcome messages
Control and security
- Advanced NDA with countersigned PDF for both parties
- Dynamic watermarking with each viewer's identity
- Screenshot protection, Screenshield, allow/block lists
Analytics, AI & branding
- Page-by-page analytics, drop-off, and rich-media reports
- AI document Q&A (5× usage) and AI room generation
- Custom domain — counterparties never see ours
What it doesn't include
- Advanced Redaction, Advanced Q&A, API access, and OAuth SSO need Deal Team ($64/admin, min 4 admins)
- SAML SSO, BYOK, custom data residency, and self-hosting are Enterprise-only
These are estimates, not quotes. All figures above are based on public information, or extrapolated from public information; for anything that matters, rely on the facts and each company's official communications rather than this page. Peony's own per-admin license pricing is published on the pricing page.
Three typical processes
Estimated totals on annual billing, same method as above.
Seed / Series A raise
3 GB · 3 months · 1 admin
Peony · Data Room
$624
- Virtual Vaults$2,2313.6×
- DocSend$2,1603.5×
- Dillien$2,0883.3×
- Datasitequote$12,000–$30,000
- Firmexquote$1,272–$3,060
Sell-side M&A
24 GB · 10 months · 4 admins
Peony · Deal Team
$3,072
- FirmRoom$30,95010×
- Digify$18,0005.9×
- Virtual Vaults$7,4242.4×
- Datasitequote$96,000–$240,000
- Firmexquote$4,990–$10,950
Board & LP reporting
5 GB · 12 months · 2 admins
Peony · Business
$720
- Dillien$8,35212×
- FirmRoom$8,34012×
- Virtual Vaults$6,2928.7×
- Idealsquote$18,000–$60,000
- SmartRoomquote$6,000–$60,000
Frequently asked questions
How much does a virtual data room cost?
Published self-serve pricing runs from about $99–600 per month for flat-rate tools up to $395–1,508 per month for capacity-tiered rooms. Quote-only enterprise VDRs like Datasite and Intralinks are reported at $10,000 to $200,000+ per year, usually billed per page. Peony is $30–64 per admin per month billed annually, with unlimited free viewers.
How is the estimate calculated?
For vendors that publish pricing, we apply their published tiers, seat rules, and billing discounts to your inputs, using list prices last verified August 27, 2026. For quote-only vendors we show ranges drawn from independent pricing research, converting per-page rates at the common industry figure of roughly 10,000 pages per gigabyte.
Why are some rows marked as estimates?
Twelve of the vendors here publish no pricing at all. For those, the calculator shows ranges built from named third-party sources — Capterra listings, Vendr contract data, and data-room research sites — with the source stated on each row. Where a configuration goes beyond a vendor's published tiers, the row shows a range extrapolated from that vendor's own published material (a higher-tier floor or per-GB rate) and is labelled as an estimate.
Does a cheaper data room mean fewer features?
At the entry tiers, usually yes — and the gap is specific. Five of the cheapest published tiers (DocSend Advanced Data Rooms, Drooms Professional, Papermark Data Rooms, Digify Pro, Fordata LITE) include no Q&A module at their advertised price, and six meter storage, rooms, or seats. Peony's $52/admin/month Data Room plan includes Q&A, dynamic watermarking, Advanced NDA with countersigning, granular permissions with audit trail, auto-indexing, custom domain, and AI document Q&A, with no metering on rooms, documents, storage, file size, or viewers.
What is the cheapest full-featured virtual data room?
Among vendors that publish pricing, Peony's Data Room plan at $52/admin/month billed annually ($624 per admin per year) is the lowest published price that combines Q&A, dynamic watermarking, Advanced NDA with countersigning, granular permissions with a full audit trail, auto-indexing, a custom domain, and AI document Q&A without capping rooms, documents, storage, or viewers. Cheaper published tiers exist — Drooms Professional at €44/month, Papermark at €99/month — but each caps capacity, omits Q&A, or both.
What does Peony not include?
Advanced Redaction, the Advanced Q&A module, API access, and OAuth SSO require the Deal Team plan at $64/admin/month with a 4-admin minimum. SAML SSO, BYOK, custom data residency, and self-hosted deployment are Enterprise-only and quoted rather than published. The Business plan at $30/admin/month is capped at 1,000 documents, 3 rooms per admin, and 50 GB of storage.
Are these numbers quotes?
No. They are estimates from public list prices and third-party research, and vendors routinely discount from list. Peony's own prices are exact; confirm competitor figures with the vendor before budgeting.