State of M&A Data Rooms — Q2 2026 Read the report →
Peony LogoPeony

Search Fund Data Rooms: The Buy-Side Room for Serial Acquirers (2026)

Co-founder at Peony. Former M&A at Nomura, early-stage VC at Backed VC, and growth-equity / secondaries investor at Target Global. I write about investors, fundraising, and deal advisors from the deal-side perspective I spent years in.

Search Fund Data Rooms: The Buy-Side Room for Serial Acquirers (2026)

Last updated: August 2026

I'm Sean Yu, co-founder of Peony. I run Peony, a data room company used by 6,800+ customers, and over the last two years one of the quieter but fastest-growing groups of people opening rooms with us has been searchers and small private-equity buyers — the operators acquiring one small business after another, often in healthcare services, and running three to six diligence processes at once. They kept describing the same problem, and it was not the problem the whole virtual-data-room industry is built around.

The classic data room is a seller's showcase. A company hires a bank, the bank builds a room, fills it with the company's own documents, and opens it to a crowd of bidders. Almost every VDR — and almost every article about VDRs — assumes that shape. A search fund's room is the mirror image. The buyer builds it. The buyer fills it, not from a tidy internal archive but by collecting documents from a first-time seller who has never done a deal. And then the buyer points that one organized pile outward at a completely different set of parties: an SBA lender, a Quality of Earnings provider, an insurance underwriter, and co-investors. The room runs backward, and once you see it that way, most of the standard VDR advice — and standard VDR pricing — stops fitting.

Quick answer. A search fund's data room runs backward from the classic VDR story. Instead of a seller opening a finished room to many bidders, the buyer builds the room, fills it by collecting documents from a first-time seller, and then points one organized pile at four counterparties — the SBA lender, the QoE provider, insurance, and co-investors — each with access scoped to only their slice. Because serial acquirers run three to six targets at once, per-deal VDR pricing punishes exactly the behavior that makes the model work; a flat-rate room with unlimited deals and free recipients fits the cadence. Peony's Data Room plan is $52 per admin per month for unlimited rooms, with recipients and viewers free.

A note on scope before we go further. This post is about running the acquisitions. If you are earlier in the journey — raising the search itself, figuring out which capital partners back searchers and independent sponsors — that is a different room with a different audience, and we cover it in 9 dual-strategy capital partners funding searchers and independent sponsors. Put simply: that post funds the search; this one runs the acquisitions. For the generic small-deal checklist see small-business due diligence; for the independent-sponsor lane specifically see the independent sponsor guide. This post routes to those rather than repeating them.

Why does the buy-side room run backward?

Because the buyer owns every part of the room's life — building it, filling it, and sharing it — while a first-time seller owns none of that experience. In a sell-side deal the seller and their bank do the assembling and the buyer just reads. In a search-fund deal the buyer does the assembling for the seller, then re-uses that same organized pile with lenders, diligence providers, and investors. One pile, built by the buyer, pointed in four directions.

That single inversion changes what the room has to be good at. A sell-side showcase optimizes for presentation: make the company look buttoned-up to a crowd of bidders. The buy-side room optimizes for two things the sell-side room never worries about — collection (getting documents out of someone who has never assembled them) and scoped redistribution (handing the same pile to four parties who should each see only their slice). Those are the two hard jobs, and the rest of this post is organized around them.

It also changes the cadence. A banker running a sell-side auction builds one room for one company and moves on. A searcher or a small roll-up buyer is running a pipeline: several live targets, more in diligence, some dying at LOI, one heading to close. The room is not a one-time deliverable. It is the operating system for a repeating process, and it has to be cheap and fast enough to open speculatively — including for the targets that never close. Hold that thought, because it is where per-deal pricing quietly breaks the model.

Where does Peony fit, honestly? We are a strong fit for the collection-and-redistribution job at serial-acquirer cadence, and for buyers whose budget is a few hundred dollars a month across all their deals rather than four or five figures per deal. We are not the right tool if you are the seller-side bank on a $500M competitive auction with a hundred bidders and a dedicated deal team — that is what the enterprise VDRs are built for, and I will say so plainly later in the economics section.

How big is the search-fund moment in 2026?

Search funds have gone from a Stanford curiosity to a real asset class. Stanford GSB's 2024 Search Fund Study reports on the outcomes of 681 search funds formed in the U.S. and Canada since 1984, as of December 31, 2023, with a record 94 core search funds launched in 2023 alone. Across all of those funds, the study puts aggregate pre-tax IRR at 35.1% and return on investment at 4.5x — the kind of numbers that pull capital and operators into the model every year.

Those are the asset-class headline figures (Stanford GSB 2024 Search Fund Study). Read them for credibility, not as a description of the specific deals this post is about. The Stanford study reports a median purchase price of $14.4 million, representing a 7.0x multiple of EBITDA for companies with a 27% EBITDA margin, 25% growth, and 34 employees (all medians). That is the classic committed-capital "core" search fund — a business meaningfully larger than the sub-$5M-EBITDA healthcare targets a self-funded searcher or small roll-up buyer typically chases. The worked example in this post — a med-spa or clinic bought with an SBA loan — sits below that median, at the self-funded end of the spectrum. So take the 7.0x on $14.4M as the benchmark for the asset class, not as the price of a med-spa deal.

The model is also global. IESE Business School, in collaboration with Stanford, publishes the international counterpart: its 2024 edition tracks 320 search funds formed in 40 countries on five continents (IESE, Search Funds' Global Growth). The international returns run materially lower than the U.S. figures, so I will not conflate them — the point of the IESE number here is simply that the structure has spread well beyond North America. Between Stanford's 681 and IESE's 320, "do search funds actually use data rooms" is no longer a niche question; it is a question thousands of active operators are asking. And increasingly they trade notes on it in the search-fund community — Searchfunder.com describes itself as an online community of searchers, investors, lenders, brokers and other professionals.

The reason the answer is increasingly "yes, a real room, not a shared folder" is the cadence. A single searcher chasing one target can live in Google Drive. A searcher — or a small PE firm rolling up a fragmented sector — running three to six concurrent targets cannot, because each of those deals has to be collected from a different first-time seller and shared onward with a different set of lenders, QoE providers, and co-investors, all without the deals bleeding into each other. That is the job. Let us start where the room actually starts: collection.

How do you collect documents from a first-time seller?

You run collection off a request list mapped to a folder skeleton, and you give the seller one upload link instead of an email thread. The single most common complaint I hear from searchers is that the seller "keeps emailing statements one at a time," in dribs and drabs, and that they are forever re-requesting the same documents. That is not a discipline problem on the seller's side. It is a structure problem on the buyer's side: nobody gave the seller a container, so they default to the only tool they know, which is email attachments.

Here is the fix, in order:

  1. Build the skeleton before you ask for anything. Create the folders first — financials, tax, legal and corporate, contracts, HR and payroll, and the healthcare-specific set we will get to below. The empty skeleton is the request list made physical.
  2. Publish a plain-language request list mapped to those folders. Not a 200-line diligence questionnaire on day one. A short, human list: "last three years of financial statements," "tax returns," "lease," "top customer contracts." Match each item to a folder so the seller knows exactly where it goes.
  3. Give the seller one upload link, not an inbox. A first-time seller with QuickBooks and a filing cabinet can export reports and scan or photograph paper straight into the room. The structure organizes it on your side; they just drop files in.
  4. Release requests in phases. An unsophisticated seller who sees everything at once freezes. Ask for the financials and the corporate basics first; open the deeper folders as trust and momentum build.
  5. Track outstanding items off the folders themselves. An empty folder is an open request; a full one is closed. The room becomes the status board, so you stop reconstructing "what is still missing" from a six-week email chain.

The reason this works is that it removes the two frictions that cause dribs-and-drabs: the seller no longer has to decide how to send things (there is one link), and you no longer have to decide where things go (the folder is predetermined). On Peony specifically, the seller does not need an account and recipients and viewers are free, so there is no login wall between a nervous first-time seller and their first upload — a wall that, in practice, is where a lot of collection stalls.

Collection is a big enough topic that we wrote a dedicated playbook: how to collect documents from clients securely. The mechanics there — upload links, request lists, no-account uploads — are exactly what a buy-side searcher needs to point at a seller. This post's contribution is the framing: in a search fund, collection is not a side task before the real data room opens. Collection is how the room gets built.

What does the repeatable template look like?

It is one folder skeleton you build once and clone for every target, with each target kept in its own strictly isolated room. The whole advantage of running a pipeline instead of a single deal is repeatability, and repeatability lives in the template. When every deal opens with the same structure, your QoE provider, your lender, and your co-investors learn the layout once and never relearn it — and you stop reinventing a folder tree at 11pm every time a new LOI gets signed.

A workable baseline skeleton for a small healthcare-services acquisition looks like this. Clone it per target; keep the isolation strict.

FolderWhat the buyer collects into itWho it gets scoped to later
01 FinancialsMonthly P&L, balance sheet, general ledger, AR/AP agingLender, QoE, co-investors
02 TaxFederal and state returns, sales-tax filingsLender, QoE
03 Legal & CorporateFormation docs, cap table, minute book, ownershipLender, co-investors
04 ContractsCustomer, vendor, and referral agreements; leaseQoE, co-investors
05 HR & PayrollEmployee roster, comp, benefits, contractor agreementsQoE
06 Licenses & AccreditationsFacility and provider licenses, accreditations, enrollmentsLender, insurance, co-investors
07 Payer ContractsPayer agreements, fee schedules, cash-pay/membership termsQoE, co-investors
08 Provider CredentialingProvider rosters, credentialing files, malpractice historyInsurance, co-investors
09 Compliance PoliciesHIPAA and operational policies, incident logsCo-investors
10 InsuranceExisting policies, claims history, loss runsInsurance underwriter
11 QoE SupportNormalization adjustments, revenue detail, working capitalQoE

Two rules make the template durable. First, one room per target, always. A single mega-room holding every deal is the fastest route to the worst mistake in serial acquisition — a lender or co-investor for one target catching a glimpse of another target's numbers. Separate rooms give each deal its own access list, its own audit trail, and a clean shutdown when it dies or closes. Second, isolation must be cheap, or you will cheat on it. If every new room costs money, you will be tempted to reuse one room across deals to save a fee — which is exactly backward. On Peony's Data Room plan, unlimited rooms mean opening a fresh, isolated room for every target (including the speculative ones) costs nothing extra, so there is never a financial reason to compromise isolation.

If you want deeper folder-structure thinking that applies to any deal, our due-diligence data room checklist and best data room for small M&A both go further on layout. The template above is the healthcare-flavored, buy-side version of that idea.

Who gets scoped access — lender, QoE, insurance, co-investors?

Four counterparties, each invited to the same room with permissions scoped to only the folders they need — one pile, four scoped views, zero re-sending. This is the payoff of building the room backward. You collected once from the seller; now you distribute that single organized pile to everyone who has to underwrite the deal, without emailing anyone a zip file and without four divergent copies drifting out of sync.

Here is how the scoping typically breaks down on a small healthcare acquisition:

  • The SBA lender. For a self-funded searcher, the financing rail is usually an SBA 7(a) loan. The 7(a) program has a maximum loan amount of $5 million, and "changes of ownership (complete or partial)" is an explicitly permitted use — i.e., buying a business (SBA, 7(a) loans). The lender's underwriter needs financials, tax returns, the debt schedule, corporate documents, and the licenses that prove the business can legally operate — but has no reason to see your co-investor materials. Scope them to those folders. (One 2026 note, hedged carefully: a separate SBA change lets a borrower who takes a 7(a) loan first also access a 504 loan for a combined cumulative cap of $10 million; that is a change to the cumulative limit across 7(a) and 504, not a raise of the 7(a) cap itself, which is still $5 million — see SBA, July 2026.)
  • The QoE provider. A Quality of Earnings report is a third-party financial analysis used during due diligence to assess how sustainable, reliable, and repeatable a company's earnings are — examining adjusted EBITDA and normalization adjustments, revenue recognition and revenue quality, working-capital trends, and debt-like items and accounting policies (Anders CPA, QoE guide). That maps directly to a folder: your QoE support file holds the monthly financials, the general ledger, the add-backs you are proposing, the revenue detail, and the working-capital history. Scope the provider to financials, contracts, payroll, and the QoE support folder — the exact set they need to rebuild your numbers and stress-test them.
  • Insurance. The underwriter pricing the buyer's coverage (and, on some deals, reps-and-warranties or malpractice-tail coverage) needs the existing policies, the claims history and loss runs, the provider credentialing files, and the licenses. Scope them to insurance, credentialing, and licenses — nothing financial beyond what they ask for.
  • Co-investors. Minority equity partners deciding whether to write a check want the widest view of the four — the target's economics, contracts, and the risk picture — but even they rarely need the raw payroll detail. Scope them to a broad-but-curated set, and use the same audit trail to see which co-investor actually read the customer-concentration analysis versus skimmed the summary.

The mechanism that makes this clean is that all four are looking at the same files. When the seller sends a corrected balance sheet, you replace it once and every authorized party sees the current version — no "which attachment was final?" thread, no stale PDF underwriting your loan. On Peony, because recipients and viewers are free, adding the lender's junior analyst or a second QoE associate never changes your bill, so you scope by who should see what, not by how many seats you are paying for. For a broader multi-party sharing pattern beyond acquisitions, our M&A data room guide covers the same scoped-access principle.

What makes healthcare targets document-heavy?

Healthcare targets carry a second layer of sensitive documents that ordinary small businesses do not — licenses, accreditations, payer contracts, and provider credentialing — and that layer is exactly what makes a scoped, well-organized room worth it. A landscaping company's diligence is financials, contracts, and a truck list. A med-spa or clinic adds a regulated-operations file that has to be collected, verified, and shared with parties who each care about a different part of it.

Healthcare is also the worked vertical for this model right now, because the economics pull buyers in. The U.S. medical spa industry has surpassed $17 billion in annual revenue and is growing by more than $1 billion per year, per the American Med Spa Association (AmSpa med-spa statistics). And it is fragmented in the way roll-ups love: AmSpa's 2024 Medical Spa State of the Industry Report finds more than 11,000 med spas in the U.S. employing more than 100,000 people, with the industry adding more than $4 billion in total revenue and more than 30,000 jobs over the prior three years (AmSpa, 2024 State of the Industry). Cash-pay, scalable, and fragmented across thousands of mostly single-location operators — AmSpa reports that private equity views medical aesthetics as "retail medicine — scalable, multi-site health care with a highly desired cash pay model," a description attributed to Nicole Chiaramonte and one the association frames as "a unicorn to private equity" (AmSpa, PE and growth capital in medical aesthetics). That is the roll-up thesis in one line, and it is why buyers like the ones below are assembling these rooms deal after deal.

Two of them run their acquisition document workflows on Peony. Conant Capital is a search-fund-style private equity firm rolling up healthcare services, including aesthetics and med-spa practices. HealthHx Capital is a healthcare-focused control investor targeting healthcare services, medical devices and technologies, and healthcare software, requiring $2M+ of TTM adjusted EBITDA in U.S.-based businesses with superior clinical quality or a wide moat (healthhxcapital.com). Different ends of the size spectrum, same underlying job: collect a regulated document set from a first-time seller, then point it at a lender, a QoE team, insurance, and co-investors.

What is in that regulated layer? Healthcare-specific acquisition diligence requires verifying provider and facility licenses, accreditations, and up-to-date payer enrollments; reviewing payer and referral contracts for compliance with the Anti-Kickback Statute and Stark Law (fair market value, commercial reasonableness); and submitting Medicare and Medicaid notifications post-closing, often within 30 days (Johnson Pope, healthcare M&A legal guide). In folder terms, that is your Licenses, Payer Contracts, Provider Credentialing, and Compliance Policies folders — the sensitive collection set that a generic small-business template simply does not have.

One important line on data handling, because it comes up on every healthcare call. Peony is GDPR, CCPA, and HIPAA compliant. That covers the business documents of a healthcare acquisition — the licenses, the payer contracts, the credentialing files, the financials. It does not turn the room into a clinical records system. Patient charts belong in the practice's EHR, not in a diligence room; the business documents belong in the room. Keep that line clean and you avoid the single most common healthcare-diligence mistake, which is dragging protected patient data into a place it should never live.

Is flat-rate or per-deal pricing right for 3-6 concurrent rooms?

Flat-rate, decisively, once you are running more than one or two deals at a time — because per-deal pricing taxes the exact behavior that makes serial acquisition work. The buy-side model depends on opening a room early for every promising target, including the ones that die at LOI. If every room carries a four- or five-figure fee, you start rationing rooms: you delay opening them, you cram deals together, you fall back to email for the "maybe" targets. Every one of those compromises degrades the process the room was supposed to protect.

Run the arithmetic at serial-acquirer cadence. A searcher or small roll-up buyer with three to six concurrent targets, each of which wants a lender view, a QoE view, an insurance view, and a co-investor view, is opening rooms constantly and inviting a rotating cast into each. Legacy per-deal VDRs are priced for a different customer — the banker on a large competitive auction — and a single room can run into four or five figures, which is entirely defensible on a $500M carve-out and absurd on a sub-$1M-EBITDA med-spa. Multiply that by six live targets plus the dead ones, and per-deal pricing is not a line item; it is a governor on your deal flow.

Here is the Peony canon, plainly. There are three plans: Free at $0, Business at $30 per admin per month, and Data Room at $52 per admin per month. The Data Room plan gives you unlimited rooms, and recipients and viewers are free on every plan. For a serial acquirer that means the bill is a function of how many people on your team administer deals — not how many targets are live, not how many lenders and QoE associates and co-investors you invite. Three targets or six, two counterparties or twelve, the number does not move. That is the pricing shape that matches the cadence.

Now the honest boundary, because the AI-overview crowd and I both dislike a rigged listicle. If you are the sell-side advisor on a very large, highly competitive auction — hundreds of bidders, a dedicated deal team, procurement-grade security questionnaires, white-glove support — the enterprise VDRs earn their price and Peony is not what you want. Our flat-rate model is built for the buyer running many small deals on a few-hundred-dollars-a-month budget, not for the bank running one enormous one. If you want the fuller comparison, we lay it out in best data rooms for M&A and flat-rate vs per-GB VDR pricing — with credit to the competitors where it is due. For the record, the flat-rate model is also why 6,800+ customers run their rooms on Peony rather than paying per deal or per gigabyte, and why the platform now safeguards $26.3B in client assets across those rooms.

What happens to the room after close?

At close the room stops being a diligence tool and becomes the operating team's reference archive — and because each deal was isolated in its own room from day one, the handoff is a permission change, not a data migration. This is the last quiet advantage of the backward, one-room-per-target design: the room you built to buy the company is the room the operators use to run it.

The handoff is short. Revoke the outside parties who no longer need access — the lender's underwriter, the QoE associates, the co-investor observers. Grant access to the integration or operating leads who now live in the contracts, licenses, payer agreements, and financials day to day. Archive the deal's audit trail so you have a clean record of who saw what during diligence. Because the target was never entangled with your other live deals, none of this touches the rest of your pipeline.

Healthcare adds one wrinkle worth flagging: some post-closing steps — Medicare and Medicaid notifications, license transfers, payer-enrollment updates — run on their own regulatory clock, often tight, as noted above. Keeping those documents together and accessible to the operating team from the moment of close is not just tidy; it is how the newly acquired practice stays compliant through the transition. The room that collected those licenses is the natural place for the operators to manage them from. And when it is time to sell that platform down the road, you already have a clean, organized room to open — this time as the seller.

Frequently Asked Questions

The seller keeps emailing financials one file at a time — how do we run collection so we stop chasing?

Stop treating it as an inbox problem and treat it as a request-list problem. Build the folder skeleton first, publish a request list mapped to those folders, and give the seller one upload link — not an email thread. As files land, the folder either fills or stays visibly empty, so you can see what is still outstanding at a glance instead of re-reading a chain. First-time sellers send documents in dribs and drabs because nobody gave them a structure; the structure does the chasing for you. I run Peony, a data room company: on the Data Room plan, recipients and viewers are free, so the seller uploads without a login wall and you never pay per person who touches the room. The seller sees a checklist, not a scavenger hunt.

How do we build one diligence folder template and reuse it on every acquisition?

Build the skeleton once from your own request list — financials, tax, legal and corporate, contracts, HR and payroll, and (for healthcare) licenses, payer contracts, and provider credentialing — then clone it for each new target. The point of the template is that every deal opens the same way, so your QoE provider, your lender, and your co-investors learn one layout and never relearn it. Keep each target in its own room so nothing bleeds between deals. With Peony on the Data Room plan at $52 per admin per month you can spin up unlimited rooms, so a new target costs nothing extra to open. Reusing the skeleton is what turns three-to-six concurrent deals from chaos into a repeatable process rather than six one-off scrambles.

How do we give the SBA lender and the QoE team access to the same documents without re-sending files — and without them seeing each other's areas?

Invite each counterparty to the same room with permissions scoped to only the folders they need. The SBA lender sees financials, tax, and the debt schedule; the QoE provider sees financials, revenue detail, and working capital; insurance sees claims history and policies. One pile, many scoped views — no re-sending, no version drift, no attachments floating in email. When something updates, you replace it once and every authorized party sees the current file. On Peony, recipients and viewers are free, so adding a lender's analyst or a QoE associate never changes your bill. This is the whole reason the buy-side room exists: you collect once from the seller, then point that single organized pile at four different parties, each seeing exactly their slice.

Per-deal VDR pricing is absurd at our volume — what does flat-rate look like for 3–6 concurrent target rooms?

Per-deal pricing punishes exactly the behavior that makes serial acquisition work: opening a room early for every target, including the ones that die at LOI. If each room costs four or five figures, you ration rooms and go back to email — the opposite of what you want. Flat-rate fixes that. Peony's Data Room plan is $52 per admin per month for unlimited rooms, with recipients and viewers free, so a searcher running three-to-six concurrent targets pays the same whether two deals or six are live. Legacy per-deal VDRs can run into four or five figures for a single room, which is defensible on a $500M carve-out and absurd on a sub-$1M-EBITDA med-spa. Match the tool's pricing model to your cadence, not to a mega-deal's.

Should each target get its own room, and how do we keep deals isolated?

Yes — one room per target, always. A single mega-room holding every deal invites the worst mistake in serial acquisition: a lender or co-investor for Target A glimpsing Target B's financials. Separate rooms give each deal its own access list, its own audit trail, and a clean shutdown when a deal dies or closes. The repeatable template makes isolation cheap: you clone the same skeleton for each target, so isolation does not cost you consistency. On Peony's Data Room plan, unlimited rooms mean isolation is free — there is no incentive to cram deals together to save money. Isolation also simplifies post-close handoff: you archive or hand over one self-contained room without untangling it from active deals.

How do we collect documents from a seller who only has QuickBooks and paper files, without overwhelming them?

Meet them where they are. Give the seller one upload link and a short, plain-language request list — not accounting jargon, not a 200-line diligence questionnaire on day one. Let them export QuickBooks reports and photograph or scan paper files straight into the room; the folder structure organizes it on your side, not theirs. Release requests in phases so an unsophisticated seller is never staring at everything at once. First-time sellers stall when overwhelmed, so lowering the friction of the first upload matters more than completeness. On Peony, the seller does not need an account and viewers are free, so there is no login wall between them and their first upload. For the full playbook, see our guide on collecting documents from clients securely.

What belongs in the QoE support file for a med-spa or clinic acquisition?

A Quality of Earnings analysis tests how sustainable and repeatable earnings are, so the support file has to let the provider rebuild the numbers. Include monthly financials and the general ledger, the adjustments you are proposing to normalize EBITDA (owner add-backs, one-time items), revenue detail to test revenue quality, working-capital history, and any debt-like items or unusual accounting policies. For a med-spa or clinic specifically, add the payer or cash-pay revenue mix, membership and package deferred-revenue schedules, and provider productivity, because those drive earnings quality in healthcare services. Collect all of it from the seller into one folder, then give the QoE provider scoped access to that folder rather than emailing a zip. The cleaner the support file, the fewer rounds of follow-up questions the provider sends back.

Do search funds actually use data rooms, or is Drive the norm?

Both exist, but the serious operators moved to purpose-built rooms once they ran more than one deal at a time. A Google Drive or Dropbox folder works for a single target until you need scoped access, an audit trail, and clean isolation between concurrent deals — then a shared folder becomes a liability. The search-fund community (Searchfunder.com, which describes itself as an online community of searchers, investors, lenders, brokers and other professionals) trades norms on exactly this. The honest answer: for one deal with one counterparty, Drive is fine and free. For three-to-six concurrent targets, each shared onward with a lender, a QoE team, insurance, and co-investors, a room with per-folder permissions and a full log is worth the switch. Peony's Data Room plan is $52 per admin per month with unlimited rooms.

How do we track which requested documents are still outstanding per target?

Anchor the tracking to the folder skeleton, not to your inbox. When your request list maps one-to-one to folders, an empty folder is an outstanding item and a full one is done — the room becomes the status board. Combine that with an activity log so you can see what the seller uploaded and when, and you stop re-requesting things they already sent. Across three-to-six concurrent targets, this is the difference between a process and a memory game. On Peony you get per-room activity so each deal has its own outstanding-items view; you are never reconstructing status from a six-week email chain. The template pays off here too: because every target uses the same skeleton, the same empty folder means the same missing document on every deal.

What happens to the room after close — how does the handoff to the operating team work?

At close, the room stops being a diligence tool and becomes the operating team's reference archive. Keep the closed deal in its own room, revoke the outside parties (lender analysts, QoE associates, co-investor observers), and grant access to the integration or operating leads who now need the contracts, licenses, payer agreements, and financials day to day. Because the deal was isolated in its own room from the start, handoff is a permission change, not a migration. Healthcare adds a wrinkle: certain post-closing regulatory notifications and license or payer-enrollment updates need to happen on their own timeline, so keeping those documents together and accessible matters. The room you built to buy the company becomes the room the operators run it from.

the buy-side room runs backward — collect from the seller, one repeatable template per target, point one pile at lender, QoE, insurance, and co-investors

Sources

  • Stanford GSB 2024 Search Fund Study — 681 search funds since 1984 (as of Dec 31, 2023); record 94 launched in 2023; 35.1% aggregate IRR and 4.5x ROI; median purchase price $14.4M at a 7.0x EBITDA multiple.
  • IESE, Search Funds' Global Growth — 320 international search funds formed in 40 countries on five continents (2024 international study).
  • SBA, 7(a) loans — $5 million maximum loan amount; "changes of ownership (complete or partial)" is a permitted use.
  • SBA, July 2026 announcement — 2026 change to the combined cumulative limit across 7(a) and 504 (not a raise of the 7(a) cap).
  • Anders CPA, Quality of Earnings guide — QoE as a third-party analysis of how sustainable, reliable, and repeatable earnings are; adjusted EBITDA, revenue quality, working capital, debt-like items.
  • AmSpa, med-spa statistics — U.S. medical spa industry has surpassed $17 billion in annual revenue and is growing by more than $1 billion per year.
  • AmSpa, 2024 Medical Spa State of the Industry Report — more than 11,000 med spas employing more than 100,000 people; more than $4 billion in added revenue and 30,000 jobs over three years.
  • AmSpa, private equity in medical aesthetics — PE views medical aesthetics as "retail medicine — scalable, multi-site health care with a highly desired cash pay model" (attributed to Nicole Chiaramonte); "a unicorn to private equity."
  • Johnson Pope, healthcare M&A legal guide — verify provider/facility licenses, accreditations, and payer enrollments; review payer/referral contracts for AKS and Stark compliance; submit Medicare/Medicaid notifications post-closing, often within 30 days.
  • healthhxcapital.com — healthcare-focused control investor across services, devices and technologies, and software; $2M+ TTM adjusted EBITDA, U.S.-based.
  • Searchfunder.com — online community of searchers, investors, lenders, brokers and other professionals.